The National Competence Centre SLING was established in the framework of the project “National Competence Centres in the EuroHPC” (EuroCC) and continues its activities in the project “EuroHPC National Centres of Competence Phase 2” (EuroCC 2). The National Competence Centre SLING currently includes five active partners of the Slovenian National Supercomputing Network SLING: Arctur d. o. o., the Academic and Research Network of Slovenia – ARNES, the “Jožef Stefan” Institute, the University of Ljubljana and the University of Maribor.
The partners of the National Competence Centre SLING are aware of the responsibility of handling personal data, therefore we process, use, manage, maintain, store and control all personal data in accordance with the General Data Protection Regulation and the Personal Data Protection Act (ZVOP-2).
• Data controllers of personal data collection:
- ARNES, Tehnološki park 18, 1000 Ljubljana, Slovenia, info@arnes.si, Data Protection Officer: dpo@arnes.si;
- “Jožef Stefan” Institute, Jamova cesta 39, 1000 Ljubljana, Slovenia, info@ijs.si, Data Protection Officer: dpo@ijs.si;
- University of Ljubljana, Kongresni trg 12, 1000 Ljubljana, Slovenia, rektorat@uni-lj.si, Data Protection Officer: dpo@uni-lj.si;
- University of Maribor, Slomškov trg 15 2000 Maribor, Slovenia, rektorat@um.si, Data Protection Officer: dpo@um.si;[1]*
- Arctur, d. o. o., Industrijska cesta 1A, Kromberk, 5000 Nova Gorica, Slovenia, info@arctur.si, Data Protection Officer: dpo@arctur.si.[1]*
For the purposes of providing and organising the training courses and the related obligations, the above-mentioned partners of the SLING National Competence Centre SLING are joint controllers of personal data.
•Contact details of data protection officers:
- ANES: dpo@arnes.si;
- “Jožef Stefan” Institute: dpo@ijs.si;
- University of Ljubljana: dpo@uni-lj.si;
- University of Mariboru: dpo@um.si;
- Arctur, d. o. o.: dpo@arctur.si.
• Purpose of personal data processing :
- · Organisation and realisation of the event:
Data controllers start collecting your personal data when you voluntarily register for the event. In this case, you will provide us with the personal data necessary for the organisation and execution of the event via the online registration form on the website: https://indico.ijs.si.
• Types of personal information collected and processed:
- Event registration: Your personal data will be processed when you voluntarily register to attend or participate in an event via the online form.
- Personal data required to participate in the event: first name, last name, email address, institution type, institution name, institution country, type of participation. Registration data and attendance data will also be processed. The processing of this data is necessary for the performance of a contract, without which you cannot participate in the event.
- Optional personal data: information on where the person heard about the event. This information is not required to register and attend the event.
• Lawful basis for the processing of personal data:
- -The lawful basis for processing the mandatory personal data of registered participants is the “event registration”, which is considered as a contract between the participant and the organiser and co-organiser of the event pursuant to Article 6(1)(b) of the GDPR.
- -The lawful basis for the processing of optional personal data related to the event is your consent, in accordance with Article 6(1)(a) of the GDPR.
• Users or categories of users of the personal data:
We may disclose personal information to our processors and if required by law. Only non-personalized data will be used for statistical reporting to the EuroCC 2 project coordinator (University of Stuttgart) on the number of participants, type of institution, etc.
• Information about event recording:
In accordance with Article 93 of ZVOP-2, the Controller will broadcast, record and photograph the event for public information purposes. The live broadcast and recording of the event will be published on Arnes Video. Selected photos and short extracts of the event will be published on websites (mrezaznanja.si, arnes.si, sling.si, odprtaznanost.si) and social networks (Facebook, X, Instagram, Threads, LinkedIn).
An attendee at a live event may refuse to be photographed, recorded or published by sending an email to mrezaznanja@arnes.si or by notifying the organizers at the venue prior to the start of the event. Participants attending the event online will not be filmed or photographed.
• Information about the transfer of personal data to a third country or international organisation:
In the case of publication on social networks (photo, snapshot), your personal data may also be transferred to a third country (outside the Member States of the European Economic Area). Relations with processors, co-managers or controllers in these countries will be governed by standard contracts adopted by the Commission (EU) and appropriate safeguards, or the processing will be carried out in accordance with adequacy decisions issued by the Commission.
• Retention period of personal data:
Mandatory Data: Personal data required for event registration and participation will be retained for five years from the end of the calendar year following the event. Non-Mandatory Data: Personal data provided voluntarily during registration will be retained until the individual withdraws consent or for five years from the end of the calendar year following the event, whichever comes first.[2]**
Audio-video recordings are archival material and are permanently stored.
• Information of individual rights
When you register for an event, you have:
- the right to access your personal data,
- the right to rectification if your personal data is inaccurate,
- the right to restrict the processing of your personal data,
- the right to data portability.
If you believe that your rights or data protection regulations have been violated, you can primarily contact dpo@arnes.si or you may file a complaint with the competent state authority, i.e. the Information Commissioner of the Republic of Slovenia (more information: https://www.ip-rs.si/).
• Information on the right to withdraw consent where processing is based on consent:
You have the right to withdraw your consent at any time, free of charge. This withdrawal will not affect the legality of any data processing conducted based on your consent before its withdrawal.
• Information on the right to lodge a complaint with the supervisory authority:
If you believe that your rights or data protection regulations have been violated, you can primarily contact dpo@arnes.si or you may file a complaint with the competent state authority, i.e. the Information Commissioner of the Republic of Slovenia (more information: https://www.ip-rs.si/).
We kindly ask that you contact us first, allowing us the opportunity to address your concerns before reaching out to the supervisory authority.
[1]* The University of Maribor and Arctur, d.o.o. are the controllers of your personal data only if they are the event providers. The information about the event provider can be found on the overview tab of each individual event.
[2] **Except where mandatory and non-mandatory personal data are not defined as archival material under the law governing archives and records, or unless otherwise required by the rules governing the funding of specific projects”.
